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Email Tutorial

● How to Create Email Account?
With every Webhostingworld.net hosting plan, you can have an unlimited number of free email accounts with your domain name. You can create them by logging to your cpanel. Follow the below steps to create Email Account.

Log in to cPanel → MAIL section → Email Accounts.

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To create your new email account, type in the information needed in the text fields - your email address, a strong password and the mailbox quota (the disk space you’d like to dedicate to this mailbox).
Note that you can set different values for your email quota.
1) 250 MB
2) Unlimited

When you’re ready filling in the information, click Create Account and you will have your new email ready in seconds.

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● How to Delete Email Account?
If you want to delete an email account, you can do it through same window; you will find the option under the Mail category.

Log in to cPanel → MAIL section → Email Accounts.

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In it, simply find the account you want to remove in the table of registered email accounts and press Hit the “Delete” option to confirm the deletion of an Email Account.

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*With this same window you can perform the other various operations on Email account like “Change password”, “Change Quota”, “Setup Email Client”.
● How to configure mail client—Microsoft Outlook?
You can easily configure your email accounts in Microsoft Outlook with the settings given in the link, when you hit the option “set up Mail Client “it will take you to the page where the detailed settings are given which can be used to configure Outlook Manually.

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To add an email account in your Microsoft Outlook, open the application and navigate to Tools -> Account Settings -> Email -> New.

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When you will select “Next” it will go to a window where you need to tick the Box “Manually configure server settings and or additional server types” and hit the “Next” button.

Select “Internet Email Account” and click on “Next” It will come up with the below window where you need to fill up the required information.

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Further in “More Settings” under “outgoing server” make sure to tick the box of “My outgoing server (SMTP) requires authentication.

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When all these settings are completed with the account setup you will see a below window. Hit the “finish” button and you are done.

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● How to check mails via Webmail?
Webmail is a by default interface with Cpanel to manage your email accounts .You can easily access your Webmail interface by just visiting: http://www.yourdomainname.com/webmail, where 'yourdomainname.com' is your actual domain name. You can also access webmail by using below links :

http:// www.yourdomainname.com:2095
https:// www.yourdomainname.com:2096

To login via Webmail to one of your e-mail accounts from your cPanel, you should go to Email Accounts, click the More button and then the Access Webmail link next to the account you wish to access.

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This will pre alt="cpanel support"sent you with a choice between the three default Webmail clients we offer to our clients. Click on the name of the desired one to access it.

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● How to check Email Ports?
You may experience issues with the non-standard http ports Webmail works with. Usually Webmail can be opened from:

• https://mydomain.com:2096
• http://mydomain.com:2095
• http://webmail.servername.com

You may check if the ports are blocked executing the following commands:

If you are running Windows do the following:

• Press the windows button + R
• Type cmd in the pop-up that opens
• Type telnet mydomain.com 2095
• Type telnet mydomain.com 2096

If you are running Linux/Mac OS do the following:

• Start your Linux/Mac OS console terminal
• Type telnet mydomain.com 2095
• Type telnet mydomain.com 2096

If the port is not blocked the results should look like the one listed below:

1. Trying IP (for example
2. Connected to servername.com.
3. Escape character is '^]'.

Different result will means that the port is blocked and you should use the web proxy link provided above.
Below are the by default Port Numbers:

POP3 - 110
IMAP - 143, 993
SMTP — 25 or 26
● How to configure Email account in Mozilla Thunderbird?
To configure manually your email accounts with Mozilla Thunderbird first open the program on your computer. Then click Create a new account>>>Email

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Enter your name as you would like it to appear in the Your name: field for all outgoing messages and the email address which the others will use to send email messages to you. Also provide the password for the email account. Click Continue.

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Set the incoming and outgoing options to be of type IMAP. The server hostname option is mail.yourdomainname.com where yourdomainname.com is your actual domain. Leave the port option to Auto. For SSL and Authentication select Autodetect. Then set Username to your full email address (i.e email@domain.com) for both incoming and outgoing. When ready, click the Re-test button so that Thunderbird can test if the settings are correct.

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If you have configured everything correctly, the Done button should become available. Click it and your email address will be added to your Thunderbird and you can start managing your emails.

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● How to change Email account password?
• Log in to cPanel → MAIL section → Email Accounts
• Select the Email account for which you wish to change the password
• Click on the “Password And Authentication”
• Insert the password using “Strong password generator” by clicking on generate button
• Hit the button “Change password”

You are done now.

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● MX Record
Mail Exchange (MX) records are DNS records that are necessary for delivering email to your address. In simple DNS terms, an MX record is used to tell the world which mail servers accept incoming mail for your domain and where emails sent to your domain should be routed to. If your MX records are not pointed to the correct location, you will not receive email.

MX records consist of two parts: 1) The priority (Can be set in the range from 0-256) and 2) The domain name.

For example: 0, webhostingworldtutorials.com
The ‘0’ is the priority.
The lower the number means a higher priority.

Following steps are used to set the MX records for your Domain.

Log in to cPanel → Domain section → DNS ZONE Editor.
Select the domain for which you wish to set the MX record.

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When you click on the “MX Record” it will pop up the below window where you can add the records as per your desire.

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You can edit the MX records by using “Manage” option.

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When you will click on the Manage option it will pop up the below window to edit the records.

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● How to create Mailing list?
A mailing list is a compilation of email addresses that are used to send email to multiple users simultaneously. Rather than individually sending an email to each user, mailing lists send email to specific user groups through a single email message. You can generate your own list via cPanel as follows:

Log in to cPanel → MAIL section → Mailing lists

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i) As you click on Mailing Lists it will pop up new window
ii) Insert the name you wish to select for mailing list
iii) Assign a strong password using a “password Generator”
iv) Click on “Add” button
v) The generated list is displayed below
vi) Once the list is generated you can send email to specific user groups through a single email message

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● How to Access webmail via port 80?
Accessing webmail via port 80 means that you directly browse the webmail using the URL as http://webmail.domainname

You can access webmail using above URL by making changes in “A” records via cPanel. Follow the below steps :

Log in to cPanel → Domain section → DNS ZONE Editor.
Select the domain for which you wish to set the “A” record. And click on “A” Records.

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Add webmail as a subdomain in the field of “Name” for example - webmail.domain name and enter the IP of the server in the “Address” field.
Click on “Add an A record” and you are done.
If you are still not able to access it, please feel free to contact support to check if you have added the entry correctly.

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● How to create Email filters?
Email filters primarily help in managing and organizing the flow of incoming email messages. They can be classified by criteria such as sender's email address, subject or message content. Email filters work when an email is received at the email server.

Log in to cPanel → MAIL section → Email Filters
As you click on Email Filters it will pop up new window
Select the account for which you wish to add the filter, Click on “Manage Filters”

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Click on “Create New Filter” it will pop up new window

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Set the rules and select the Action for unwanted mails
Hit the create button.

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You have successfully created a filter. And you will get a message :
“You have successfully created a new filter. You can create another one now, or you can return to the filters list.”
● How to create Spam filters?
A spam filter is an email service feature designed to block spam from a user’s inbox. Because a large amount of global email messages are spam, effective spam filters are critical to maintaining clean and spam-free inboxes.

By keeping spam emails away, spam filters increase user efficiency by sparing tedious manual sifting of legitimate messages and spam email deletion.

There is no such thing as a perfect spam filter. Even the most popular email services are susceptible to two major weaknesses:

Even the best spam filters are unable to block 100 percent of spam messages.
Legitimate emails are often routed to junk email, or spam, folders, as spam filters often misclassify legitimate emails.

Spam is an ever-present problem for most businesses and individuals.

Considering that the volume of email worldwide is 269 billion messages per day and that 49.7% of it is spam, you can understand the need for a good email spam filter.

How does an email spam filter work?

A filtering solution applied to your email system uses a set of protocols to determine which of your incoming messages spam or not. There are several different types of spam filters available:

Content filters – review the content within a message to determine if it is spam or not
Header filters – review the email header in search of falsified information
General blacklist filters – stop all emails that come from a blacklisted file of known spammers
Rules-based filters – use user-defined criteria – such as specific senders or specific wording in the subject line or body – to block spam
Permission filters – require anyone sending a message to be pre-approved by the recipient
Challenge-response filters – require anyone sending a message to enter a code in order to gain permission to send email

Spam filtering solutions are commonly deployed 3 different ways – hosted or in the “cloud”, on-premise appliance such as a Barracuda Spam Filter, and software installed on PCs that integrate with an email client such as Microsoft Outlook. Although no spam filtering solution is 100% effective, a business email system without spam filtering is virtually unusable. Many spam emails contain infected email attachments that contain viruses, phishing attacks, compromised web links and other malicious content. By preventing them from reaching your mailbox, your spam filter.

Manage the settings for the spam filters (powered by Apache SpamAssassin™) for your email accounts. Identify unsolicited bulk email, more commonly known as spam, and send it to a separate folder (Spam Box) or automatically delete it (Auto-Delete) from your email account. For more information, read the Apache SpamAssassin documentation.

Basically this option gives you complete control on your email account to protect it from spam mails.

1. Process New Emails and Mark them as Spam:
This will mark suspicious email messages as spam. The server will update the header of new messages whose calculated spam score exceeds the Spam Threshold Score (5).You can set the

2. Automatically Delete New Spam (Auto-Delete):
The Auto-Delete option permanently deletes new emails with a calculated spam score greater than the Auto-Delete Threshold Score.
Configure Auto-Delete Settings

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Following 3 points comes under “Additional Configuration”
3. Additional configuration:
i) Whitelist (Emails Always Allowed)
The spam filters will always allow these items.

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You can add Specific email ID or Domain name in allow list so that mails are allowed from that particular ID or domain name.

ii) Blacklist (Emails Never Allowed)
The spam filters will never allow these items.

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You can add specific email ID or domain name in that blacklist setting so that you will not get mail from that specific email ID or domain name.

iii) Calculated Spam Score Settings:

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● How to add Email forwarder?
Email Account Forwarders used to Send a copy of any incoming email from one address to another. For example, forward joe@example.com to joseph@example.com so that you only have one inbox to check. For more information, read the documentation.

Log in to cPanel → MAIL section → Forworders
It will pop a new window where you can add the email address you wish to set as a forwarder.

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Click on “Add Forwarder”
You are done and will get a message as below

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